Organize your business chaos in 10 minutes
A few minutes with AI can organize even your most chaotic tasks.
I’ve had plenty of lightbulb moments that, in hindsight, should’ve been obvious. But nothing quite compares to realizing that despite being the person who's created 50 custom GPTs for herself, I still hadn’t used AI to optimize one of the most routine tasks I do: sending follow-up messages to leads.
For over a year, I’d sent out hundreds of messages with no clear plan - no structure for when they went out, who responded, what was sent when, how to keep track, etc.
When I would think about how chaotic this was, particularly in the moment, I would almost just as quickly dismiss it as a non-issue that I could get to later (since I was getting results) - not realizing how much it was holding me back from real progress.
Instead of continuing to drown in disorganization, I finally carried my tail over to the computer, sat down, and got to work with ChatGPT
With its help, I sorted through every single message I had sent, categorized them based on audience segmentation, and mapped out a sending schedule that made sense. Took what used to be chaos and turned it into a clean, organized Notion doc for the segmented message bank, and accompanying Google sheet to keep track of the sending schedule.
Organization is everything when it comes to scaling your time and focus.
Did you know that only 32% of entrepreneurs actively use AI tools to streamline their workload?
Most people think they need endless hours and superhuman discipline to stay on top of all the pieces of the puzzle when building a business, especially if they’re doing it while still working their 9-5. But what you really need is a smarter approach.
When we're trying to take over the world (or at least our little piece of it), we don’t have time to be overwhelmed.
AI can handle the grunt work - if we let it. Helping to develop a system that works for you, not against you.
My T.A.C.K. Framework will take you from overwhelmed and disorganized to focused and efficient with the power of AI:
T – Task Review: Identify all the chaotic tasks that eat up your time.
A – Assign AI: Use AI tools like ChatGPT to categorize, prioritize, and structure those tasks.
C – Create a Schedule: Build a daily or weekly schedule based on priorities. Let the system handle the details.
K – Kill the Chaos: With everything in place, focus on execution, not reorganization.
Why This Works:
When I stopped trying to manually keep track of my follow-up messages and instead let AI take care of the organization, I freed up brainpower for things that actually move the needle for me.
Here’s what you’ll get out of it:
More control over your day.
Mental clarity from seeing your priorities in order.
The confidence to tackle bigger tasks without burning out on the small stuff.
“Stop being the bottleneck. Start using the tools.”
Your Turn:
Take 10 minutes today and organize one chaotic area of your workload using AI.
Start small, then watch how quickly that small change snowballs.